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The Legal Document coding and indexing process consists of cataloging or indexing legal documents so as to be easily retrieved, sorted, reviewed, or prioritized. High quality coding protocols are built on a framework of effective design, standardized conventions, highly trained coders, appropriate technology and multiple levels of quality control. We help you by organizing data in a way that gives more meaning to your data by creating a database and then coding and indexing the records. We process project specific document coding as per individual specifications. We manage the projects with personnel who are trained in legal coding and who are highly experienced and experts in subject matter, familiar with legal terminology and documentation.

Our comprehensive coding service includes:

Zeta Coding Methodology

Our methodology mainly Constitutes of Objective and Subjective coding.

Objective Coding is the process by which skilled and trained document specialists review every document and prepare a computerized index of basic objective data about each document, including: Document Date , Author(s) , Recipient(s) , Document Type , Title , Box number, Source etc.

In most jurisdictions lawyers need to prepare a list of documents relevant to the case which takes up a lot of valuable hours. Traditionally these are prepared by lawyers or law clerks dictating document summaries, and secretaries typing them up in a word processor results in expensive document of limited value beyond meeting the requirements of the rules of discovery.

The various options in objective coding include: Inventory Indexing, Bibliographic Indexing, and Detailed Indexing.
Inventory Indexing: An inventory index allows you to focus your attention on a small number of identified, relevant, or "hot" files and documents. We create a database record for each file in the collection. The most simplistic version contains just the Bates range and the file title.
Bibliographic Indexing: This type of database is typically used in conjunction with document imaging. We create a database record for each document, capturing Bates range, date, title, document type, author, recipient, cc and document characteristics. You can also choose enhanced bibliographic options including issues or names mentioned in text. Detailed Indexing: This is a detailed index for the 5-10% of your collection that is most important for your case. A typical document entry would include all of the bibliographic fields, a more detailed outline of issues, a subjective priority rating, and a plain English summary.
Subjective coding is a more comprehensive coding process in addition to the objective coding that includes keywords and relevant data coding from the document text. Such coding is flexible and specific to individual company requirements. Subjective Coding of documents is based on subjective interpretation, rather than the verbatim capture of words or terms. The subjects may be represented in shorthand "code" form to facilitate searching, sorting and reporting.